News & Analysis as of

Employee Privacy Rights Personnel Records

Ogletree, Deakins, Nash, Smoak & Stewart,...

Washington State’s Revised Personnel File Law - Effective July 2025

On May 13, 2025, Washington State enacted Substitute House Bill (SHB) 1308, which goes into effect on July 27, 2025. This new law amends RCW 49.12.240 and 49.12.250, significantly changing employer’s obligations regarding...more

Littler

Washington State Enacts New Legislation to Define Employee Access to Their Personnel Records and Termination Information

Littler on

As many Washington employers are acutely aware, there exists sparse statutory guidance on how employers must respond to personnel file requests by their employees – and no statutory definition of what constitutes a “personnel...more

Vorys, Sater, Seymour and Pease LLP

Illinois Expands Employee Access to Personnel Records

On January 1, 2025, the Illinois amendments to the state’s Personnel Records Review Act (PRRA) took effect. The amendments expand the type of documents employees have access to but increase the requirements requesting...more

BCLP

Illinois Employment Law Updates: AI Restrictions, New Protected Classes, and More

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The Illinois General Assembly and Governor JB Pritzker have been busy in 2024, enacting significant changes to existing statutes like the Illinois Human Rights Act (the “IHRA”), the Personnel Records Review Act (the “PRRA”),...more

BCLP

The End of the HR Data Exemption under California law?

BCLP on

Unless the California legislature acts soon, the scope of information subject to the California Privacy Rights Act (“CPRA”) will include all employee or human resource-related personal information on January 1, 2023. To date,...more

Dorsey & Whitney LLP

Will Employers Have More Obligations Beyond the CCPA if these California Privacy Bills Pass?

Dorsey & Whitney LLP on

California employers have navigated the ever-changing privacy landscape when it comes to employee and personnel personal information (“human resources data”). For years, California employers’ obligations were narrow in scope...more

Dorsey & Whitney LLP

How Large Employers Can Prepare for CCPA/CPRA Obligations for “HR Data” in 2022

Dorsey & Whitney LLP on

Get ready, large employers. After years of amendments exempting the personal information of employees and other personnel from the California Consumer Privacy Act (“CCPA”), covered employers now have a firm deadline by which...more

Dentons

HR Quick Take: Helicopter Parents

Dentons on

Q: I have a young employee. Her mother just called and wanted to talk to me about her work performance and also to get a copy of her personnel file. What am I supposed to do?...more

Zelle  LLP

Employee Health Information: Separate and Secure

Zelle LLP on

There are several reasons an employer might have employee health information, ranging from the results of a pre-employment physical to the contents of a request for FMLA leave to what’s written in a health provider’s note...more

Best Best & Krieger LLP

California Supreme Court Holds Prosecutors Must File Pitchess Motions to Examine Police Personnel Records

Law Enforcement Agencies Should Seek Guidance When Prosecutors Ask to Review Officer-Witness Files - Prosecutors do not have unfettered access to confidential personnel records of police officers who are potential...more

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